The Tools and Techniques (TT-IPMO®) international certification from AIPMO – (Association of International PMOs) is based on research undertaken over a period exceeding three years, to understand, define, and structure a collection of techniques and tools which when mastered, will greatly increase the chances of successful outcomes for your project, program, portfolio (PPP) and PMO initiatives.
To-date, limited attention has been given by the (inter)national standard’s authorities to an understanding of what and how to use the various tools and techniques using across PPPs. Two of the three well know associations/institutes reference the third one to describe tools and techniques, and the latter does not detail the difference between a tool and technique, nor describe how the tools and techniques are applied. AIPMO has realized the need for clarification because of the proven link between using a comprehensive methodology (within which there are hundreds of tools and techniques) and project success. Joslin and Müller (2015), showed that using a comprehensive and tailored methodology directly influences project success by up to 23%. Similar findings have shown that applying the most appropriate tools and techniques at any given stage of a project, or program lifecycle is also linked to project/program success (Patanakul et al 2010). Patanakul et al, findings also showed that the inappropriate use of tools and techniques in a certain project and program phases increases the chance of overall failure. This was due to the lack of understanding when and when not to use certain tools and technicals hereafter called T&Ts. The same is likely to be true for project portfolio management but not empirically proven at this point.
Many trades and profession and have their own T&Ts. The professionals competent in applying these T&Ts are known as experts. Learning and practicing a profession (or trade) to a competent level, may several years. This is due in part due to the time in mastering their specific T&Ts within the context of their environment. PPP management and PMO Management is still immature in this regard, as suggested by research from White and Fortune, in two research studies carried out over a period of 9 years across three continents (2011; 2002). What they discovered was that in 2002, typical project managers only knew an average of five T&Ts and this number only increased to ten in 2011. An even bigger finding was that 70% of respondents identified unanticipated impacts from using the T&Ts which were most likely due to environmental factors that were not considered and thus made their use problematic. The upcoming AIPMO book on T&Ts and this T&T certification course are the first steps to address the shortfall in understanding, clarification, and impact.
TT-IPMO certification is based on the upcoming book from AIPMO on ‘Project, Program, Portfolio and PMO Tools and Techniques’ that focuses PPP professionals and PMO professionals and other technique-driven professions to understand, for the first time the important details behind ‘what exactly is a tool and what is a technique’. The course explains that not all techniques are equal where some are basic techniques, others are a chain of techniques (hereafter called chains), and the third type is called a category of techniques (hereafter called CATs). All exist within a hierarchy identified by AIPMO. To help in the understanding of the complexities of PPP T&Ts, AIPMO has built a T&T framework within their PMO Lifecycle Framework (see below). The framework which guides the professionals to determine the following
- What are Basic techniques, Chains, and CATs
- How they should be selected and adapted for one or more PPPs
- What are the considerations to carry out a pilot using one or more complex chains and CATs
- Implementing steps to apply, and use, the techniques including the tools to support them.